PROPERTY MANAGEMENT COORDINATOR

Would you like to work for a non-profit company that has 30 years on their plate of providing property management for BC’s affordable housing? COHO Management Services Society is not only BC’s largest provider of property management services to housing co-ops in BC, but we are also proud to be certified as a Living Wage Employer.

Don’t have property management experience? Our Staff Development team invests in training our hires to meet the standards that make us the best at what we do. Our 6-month training program, coupled by ongoing access to support staff and monthly workshops, is what keeps us evolving.

The coordinator is responsible for the day-to-day management and maintenance coordination of the co-operative, and carrying out policies and procedures determined by the board of directors and the general membership and as directed by the co-op representative(s). Where applicable, the coordinator is also responsible for the direction and supervision of other persons contracted or employed by the co-op for any purpose. Travel is required.

QUALIFICATIONS:

Basic bookkeeping training or experience, or knowledge of accounting principles
Experienced computer user, esp. MS Word, MS Excel, MS Outlook
General knowledge of building systems
Experience conducting regular administrative duties surrounding building maintenance services
Excellent communication skills and people skills
Excellent time management skills
Proven track record of providing proactive quality assurance measures for clients while maintaining trade company relationships
Able to maintain confidentiality
Professional business manner
Experience working with multi-unit residential buildings and effective communication with residents and contracted maintenance personnel is an asset
Access to a car preferred

RESPONSIBILITIES:

Co-op Management

Full time coordinator work in housing cooperatives throughout Greater Vancouver including:

Answering the telephone and taking member inquiries
Recording cheques and making bank deposits
Reporting to the cooperative board of directors as necessary
Preparing monthly financial packages including bank reconciliation, income register, and cheque register
Maintain A/R & A/P
Maintain records and prepare correspondence
Process invoices and prepare cheques
Submit taxes and prepare homeowner grants
Prepare minutes as requested by board
Assist board in interpreting operating agreements
Undertake credit checks, complete income verifications, and administer petty cash fund
Assist in the administration of investments
Annual corporate and government filing and reporting
Other duties as appropriate to the well-being of the housing cooperative
Prepare monthly management report for each client and present at monthly evening board meeting
Attend AGM and budget meetings as required

Co-op Maintenance Coordination

Evaluating and processing work orders from inspections
Communicate information between the co-op board and the maintenance team
Assign work to trades companies
Follow-up on the quality of the work being performed, as needed
Arrange access with residents
Follow up with trades companies
Approve invoices for completed work and forward for payment

WHAT’S IN IT FOR YOU?

A 35-hour work week which provides a property management experience and allows for more work-life balance
No requirement of working weekends. You will only be required to work for 2 hours in the evening 1-3 times per month
3 weeks of accrued vacation within your first year of employment plus a week of paid winter holidays
Group benefits (extended health, dental, life insurance) after 3 months of employment, with 70% of the premium paid by COHO
After 6 months of employment, you start earning 4 weeks of wellness days
Eligible travel time for onsite clients is incorporated into your earnings
The winter holidays are a time to enjoy with family and friends. This is why our head office closes and operations cease during the last week of December. We start up again after New Year’s Day

Please email your resume to our Human Resources team.

We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted.

Job Types: Full-time, Permanent

Salary: $3,944.00-$5,041.00 per month

Benefits:

Dental care
Extended health care
Paid time off
Vision care

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday

COVID-19 considerations:
Proper PPE gear will be provided if and when needed.

Work Location: In person

Opportunities from COHO Management and Services Society

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Co-Op Manager